Job Opportunity at Pact Tanzania, Senior Procurement Officer

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Senior Procurement Officer 

Pact Overview

At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.

Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development. Pact Tanzania is a field office of “Pact” an international non-governmental and non-profit making organization with its headquarters in Washington DC. Pact Tanzania exists to build local capacity to enable systematic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy and enjoy the benefit nature provides.

Position Summary

The Senior Procurement Officer will be responsible for supporting sourcing and procurement of Goods, Works, and Services in the most cost-effective manner to PACT Tanzania and its projects under the direction of the Administration and Security Manager.

Specific Duties;
Strategic Procurement Management

• Conduct source audit exercises through supplier selection, evaluation, and assessment.
• Support the preparation of the consolidated PACT Tanzania Annual Procurement Plan.
• Support the PACT Tanzania and its projects in procurement and other logistics assignments that ensure Goods, Works, and services are procured timely to facilitate project implementation and at the same time receiving value for money.
• Work with the Administration and Security Manager to ensure vendors follow all the tendering regulations, procedures and instructions
• Ensure orders are accurately drawn with the correct specifications, quantities, qualities, distribution and delivery requirements
•  Review all request and purchase orders for completeness and conformance to user requirements.

Strategic Sourcing

• Manage a consistent and effective sourcing strategic sourcing process.
• Support negotiations for large strategic contracts.
• Communicate sourcing approaches to all relevant stakeholders
• Participate in annual pre-qualification of suppliers and ensure that the Suppliers database is regularly updated.

Contracts Negotiation and Management

• Preparation of standard bidding documents, with terms and conditions of the tender.
• Monitoring performance and delivery of the terms of reference (TOR) of contractors and implement any recommendations for contract termination in cases of TOR non-compliance.
• Frame vendor contractual agreements for supply of consumables a for one year period at the agreed prices.
• Support negotiations are carried out on contracts and Orders to realize possible savings for the organization

Performance Measurement and Management

• Manage Relationships with Key Suppliers.
• Preparation of monthly and annual reports on procurement KPI’s
•  Ensure the preparation and submission of weekly/monthly procurement status reports to engage the customers and other stakeholders
•  Ensure implementation and maintenance of an updated suppliers’ database with catalogs of various products and prices.

Supervision of staff

• Supervise Procurement Officer and Procurement Assistant
• Promotes staff development through training, counseling, and performance evaluation of the staff of the Pact Tanzania under your supervision

Minimum Qualifications;

• Minimum of a University degree in Materials Management/Procurement and Logistics and holder of CPSP (T),
• At least 5 years’ experience in the NGO sector (donor-funded programs) within Tanzania;
• Excellent knowledge of Procurement of donor-funded projects such as USAID, and Other Donors
• Excellent working knowledge of Microsoft Office Word, Excel, Outlook, and PowerPoint
• A customer service-oriented individual with the ability to deal with staff, vendors and service providers;
• A dedicated team player with good interpersonal skills
• Ability to work independently in a high profile, fast-paced and multi-tasked environment
• Must be able to demonstrate highly effective communications skills, both written and spoken in both English and Kiswahili to staff in the head office and field offices
• Demonstrated ability in supervision

Qualified women are strongly encouraged to apply.

(only shortlisted candidates will be contacted)

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.

Job closing date : 22-Oct-2019

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